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Expenditures 3300-3331
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Expenditures
Expenditures

Policies (P), Regulations (R), Forms and publications (F) regarding expenditures of district funds.

Number
Title
Purpose
P 3300

Purchasing

The purpose of this policy is to establish the authority for approved purchases on behalf of the Board of Education.

R 3300 A

Purchasing Principles and Responsibilities

The purpose of this regulation is to establish the principles and responsibilities to be used in making purchases on behalf of the District for goods and services.

R 3300 C

Purchasing Methods

The purpose of this regulation is to establish the purchasing methods permitted for most district purchases.

P 3310

Business Partner Diversity

The purpose of this policy is to establish the District's intent and procedures for improving the participation of diverse business partners in District procurement and contracts for goods and services.

P 3312

Bidding Requirements

The purpose of this policy is to establish the thresholds for requiring a bidding process in purchasing goods and services for the District.

R 3312 A

Bidding Procedures - Affirmative Action

The purpose of this regulation is to establish when bids for goods, services or labor must be accompanied by a compliance statement assuring that the vendor or supplier is an Affirmative Action Employer.

F 3312 A1

Affirmative Action Requirements Form

This form sets out expectations for vendors regarding affirmative action plans.

P 3313

Vendor Relations

The purpose of this policy is to establish the responsibility for direct contact and dealing with vendors of goods, materials and services offered to the District.

R 3313 A

Vendor Outreach

The purpose of this Regulation is to give direction pursuant to the Board of Education’s Affirmative Action Plan and desire to improve the participation of traditionally underrepresented vendors in the purchases made by the District for goods, materials and services.

R 3313 B

Vendor Contacts

The purpose of this regulation is to establish the proper contacts for all vendors seeking to sell supplies, materials or services to the District or any of its schools or departments.

P 3314

Prevailing Wages

The purpose of this policy is to establish the District’s dedication to compensating persons working on public works at market appropriate rates.

R 3314 A

Definitions and Required Notices

The purpose of this regulation is to establish the definitions of terms used in Policy 3314 and this regulation, and to establish required bid specification or request for proposal language.

P 3321

Purchase Requisitions

The purpose of this policy is to establish the requirements for creating a request for materials, supplies, equipment and services to be purchased using District funds.

R 3321 C

Purchase Specifications

It is the purpose of this regulation to establish what specifications may be used for requests for purchases of materials, supplies, equipment and services.

P 3323

Evaluation of Bids and Requests for Proposals

The purpose of this policy is to establish the rules for evaluating bids and proposals received by the District in answer to requests for bids or proposals for contracts with the District for provision of goods, materials or services.

R 3323 A

Procedures: Evaluation of Bids and Proposals

The purpose of this regulation is to establish the procedures for evaluation of bids and responses to requests for proposals.

P 3326

Receipt and Payment for Goods and Services

The purpose of this policy is to establish the responsibility for receipt and payment of goods and services ordered by and for the District.

R 3326 A

Authorizing Receipts and Payments

The purpose of this regulation is to establish the authority for payment for goods and services ordered by the District.

P 3327

Payment for Food and Drink

The purpose of this policy is to establish the parameters for purchase of and payment for food and drink for events using District funds.

R 3327 A

Food and Meal Expense Procedures and Limitations

The purpose of this regulation is to provide procedures for the payment of permissible expenditures for food and beverages provided at district expense.

F 3327

FORM: Request for Exception from Rules for Payment for Food and Drink

This form is to be used when district programs, schools or departments seek a variance from the rules on limitations for purchasing food and drink.

P 3330

Travel Expense: Employee

The purpose of this policy is to establish the rules for arranging and paying for travel expenses incurred by employees for district purposes.

R 3330 A

Procedures and Limitations: Employee Travel

The purpose of this regulation is to establish the parameters and procedures for obtaining permission for travel and payment for or reimbursement for travel expenses allowed under District policy.

P 3331

Travel Expense: Non-Employee

The purpose of this policy is to establish the rules for arranging and paying for district required travel expenses incurred by non-employees, including non-public school staff.

R 3331 A

Procedures and Limitations: Non-Employee Travle

The purpose of this regulation is to establish the parameters and procedures for obtaining payment of or reimbursement for travel expenses of non-employees, non-public school personnel and Board of Education Directors allowed under District policy.